Losing a domain can begin with a missed email or a failed renewal payment rather than a technical attack. This worksheet helps a portfolio owner check registrations before expiry and keep sales listings accurate. ONE REGISTER AND A NAMED OWNER Create a row for each domain: registrar, expiry date, renewal currency and price, automatic-renewal setting, responsible person and account link. Confirm the date in the registrar account rather than treating a marketplace notification as the final record. Give separate priority to names supporting email, customer login or an API. A low resale price does not make a working infrastructure domain unimportant. CHECK PAYMENT BEFORE THE DEADLINE For your own operating schedule, consider reviews 60, 30 and 7 days before expiry. These are suggested internal reminders, not universal registrar deadlines. Use the first review to approve the budget, the second to check the payment method and contact mailbox, and the last to verify completion. Record a dated result rather than relying on an automatic-renewal checkbox. A scheduled action and a completed renewal are different pieces of evidence. SEPARATE REGISTRATION FROM A SALES LISTING Removing a listing means withdrawn from sale, not sold. If you no longer control a domain, do not leave a checkout button accepting payment for it. Check every marketplace where the name appears and record which listings have been updated. A historical card can remain useful without a purchase button, provided it does not promise transfer of an unverified asset. Avoid changing a truthful status simply to improve the appearance of a portfolio. WHEN EXPIRY HAS ALREADY OCCURRED Open the registrar account and confirm the current state, available procedure and total cost. Expiry, recovery and final deletion are different states. ICANN’s ERRP describes recovery rules for covered gTLDs; check the registry and registrar rules for the particular extension. Do not promise one recovery window for every domain or infer that sale is possible because a website still loads. Test the process by asking a second responsible person to locate a critical name, its account and renewal confirmation without your help. If they cannot, improve the record. Close each month with separate lists of completed renewals, withdrawn listings and unresolved exceptions. Domain catalogue: https://domainevery.com/en/domains Primary sources: https://www.icann.org/resources/pages/errp-2013-02-28-en
